Any organization meeting the basic requirements can apply for a Responsive Grant from WHF. For the best results, follow the steps outlined on this page.

Invitation to Submit Full Grant Applications

Grant Cycle 1
Friday, February 11
Grant Cycle 2
Friday, August 5

Questions to answer before applying.

   The Letter of Intent (LOI)

Please note: To access saved work on a Letter of Intent or review past grant applications, log in here.

The process of applying for a Responsive Grant begins with the submission of WHF’s online Letter of Intent. For more information about the Foundation’s timelines, please see the current Grant Cycle Calendar.

An agency may submit no more than two Letters of Intent per cycle, and no agency may receive more than two Responsive Grants in any calendar year.

A LOI should identify the need, target population, and strategy for addressing the need. Additionally, the applicant should outline a program budget, document any other sources of funding, and illustrate any collaboration with other agencies. For ongoing programs, the LOI should also include evidence that WHF funding would not supplant existing funding for the agency or program.

When submitting a Letter of Intent, please attach the following forms. If the Program Budget, Expense Narrative, or Income Forms are submitted in any other format than that which the Foundation has provided, the LOI will not be reviewed.

  • WHF Program Budget Form
  • WHF Program Expense Narrative Form
  • WHF Program Income Form
  • In September 2021, the Williamsburg Health Foundation informed current grantees and the public of a requirement starting in 2022 for grant applications. All current WHF grantees must obtain and maintain the Platinum Seal of Transparency at GuideStar for all grant applications.   Exceptions to this requirement include new applicants, government agencies, and recipients of discretionary grants. 

    Need Help With An Application? The Foundation’s program officers are not able to review LOI’s prior to submission, but they are available to answer general questions about the Foundation’s interests or its application process.

    LOI Review and Potential Full Application Invitation

    After the LOI submission deadline has passed, WHF program officers will review all of the submitted LOIs. After this review, the Foundation will contact applicants via email to inform them of their status.

    For those organizations that are invited to submit a Full Grant Application, additional information will be sent by email. An invitation to submit a Full Grant Application does not mean the submission will result in funding.

    Step 4: Responsive Grant Policies

    WHF’s Board of Trustees restructured several important elements of WHF’s Responsive Grants program.

    These changes are designed to provide the Foundation with flexibility to address evolving health care priorities and to better serve the long-term needs of the community. Achieving these goals will enable WHF to support innovation and sustained excellence, while encouraging continuous improvement.

    Please note:
    Approved Responsive Grants may receive up to four consecutive years of funding.
    As with current policy, an agency may apply each of the four years the program is eligible.
    After the first year, programs may receive up to 75% of the original grant for the second year; 50% the third year; and 25% in the final year of eligibility.

    2022 Grant Cycle Due Dates

    Applications and supporting documents must be submitted by noon (12:00 p.m.) on the dates indicated. There are no exceptions to deadlines. Please complete your application early to avoid any last minute problems. Late applications will not be considered.


    Letter of Intent (LOI) for Responsive Grants

    Grant Cycle 1
    Friday, February 4
    Grant Cycle 2
    Friday, July 29

    Grant Invitations Sent to Applicants

    Grant Cycle 1
    Friday, February 11
    Grant Cycle 2
    Friday, August 5


    Full Grant Applications Due

    Grant Cycle 1
    Friday, March 11
    Grant Cycle 2
    Friday, September 2


    Grant Decisions

    Grant Cycle 1
    2022 Summer Board meeting (June)
    Grant Cycle 2
    2022 Winter Board meeting (December)


    Fund Distribution

    Grant Cycle 1
    By Thursday, June 30
    Grant Cycle 2
    By Friday, December 16

    Get in Touch.

    4801 Courthouse Street Suite 200 Williamsburg, VA 23188-2678


    Carol L. Sale, RN MSN

    President and Chief Executive Officer

    Shelby Boltz

    Executive Assistant and Office Manager

    Allison J. Brody

    Director of Community Engagement

    Karen Burden, MBA

    Director of Investments, Finance and Accounting

    Kyra A. Cook

    Director of Strategy

    Valerie Marshall

    Data Systems Integration Manager

    Bill D. Pribble

    Senior Program Officer

    Deanna Van Hersh

    Director of Health and Wellness

    Alessandra Kozek, MBA